Tell each owner about the action assigned to them
Make sure each person knows, the same day, which action was assigned to them, for whom and by when.
The task in figures
- Gives you back
- 1.4 h a monthper team; today it takes 1.4 to 4.3 h a month
- Elmira today
- Does it
- Frequency
- Weekly
- Who does it today
- Analyst
- Version
- Elmira Junior
What hurts today.
Whoever missed the meeting does not know they have an action.
The notice gets lost in email, and the action falls due without being started.
Telling each one, one by one, takes the afternoon.
An action assigned in a meeting to someone who was not there does not exist for them until they find out. The analyst sends each owner an email or a message with what falls to them, and then clarifies what is expected. If the notice gets lost, the action falls due without anyone starting it.
Done today with
- In-person meeting
- Email and chat
Each step, today and with Elmira.
When someone is assigned an action, Obeyaka tells them in their inbox and, if they talked to Elmira in the last day, on WhatsApp, where they can ask her what is expected. When it falls due, it reminds them too.
| Step | Today | With Elmira |
|---|---|---|
| Tell each owner what falls to them | Email and chat10 min – 30 min | Automatic |
| Clarify what is expected, for whom and by when | Email and chat, In-person meeting5 min – 15 min | |
| The person accepts the action, or asks to change it | Email and chat | Your call |
| Remind them when it falls due | Email and chat5 min – 15 min | Automatic |
The conversation
Diego Fuentes assigned you “Check compressor 2”.
- Camila, Maintenance technician
What exactly do I have to do, and by when?
Check compressor 2, for Diego Fuentes, under the goal “Cut downtime hours”. It is due on Friday, October 16, and it counts as done when it passes the pressure test without leaks.
Does this happen to your team?
Book a demo and we will show you Elmira doing this task.
More cases of actions and follow-up
- Gather progress from the floorProgress arrives by word of mouth, late or never.
- Record the plan’s actionsThe agreements stay in the notebook of whoever took notes.
- Chase pending and overdue actionsChasing each one takes hours every week.